What do you need to know about renting a Photo Booth?

 

I’ve got good news, and I’ve got bad news… let’s start with the bad news and get it out of the way.
 
The bad news is that many of the elements that distinguish one Photo Booth from another are hidden inside the booth. If you don’t ask the right questions beforehand, you may not find out you’ve chosen the wrong option for your event until it’s too late.
 
The good news is that even if you don’t choose the best option all is not lost.  In renting a photo booth, your job is much easier than hiring a DJ. People will often enjoy even the most horrible looking, poorly operating photobooth as long as it manages to take and print photos. There’s something about a photo booth that’s ALWAYS fun.
 
I’ll assume that since you’re reading this article you’re interested in learning how to pick the right booth and not one that looks awful and operates poorly, so lets dig into the questions and answers you need to make an informed decision.
 
Ask: What Type of Camera Do You Use?
 

There are many camera options available in today’s photo booths. Most use either point and shoot cameras, or DSLR (Digital Single-Lens Reflex) cameras. DSLR cameras will generally give the highest quality photos. They are the large body cameras that professional photographers use.
 
Though you can’t take better photos than your camera allows, it’s not only about the camera. A skilled photographer with the right lighting can take breathtaking photos with an iPhone. Also, the lens is often more important than the choice of camera.
 
The point here is not to look for a company with expensive equipment, but to find out what type of camera a company uses in their booth and why? If they’re using a DSLR, you can assume it’s for quality. If they’re using something else, find out why they’ve chosen that camera.
 
If they aren’t using a DSLR you might want to follow ‘What camera do you use?’ with, ‘Is there a reason you don’t use DSLRs?’ to see if you get a good answer. For example, if the photo booth is very compact, it’s possible that a DSLR wouldn’t fit.
 
If they’re using a cheaper camera instead of a DSLR, are they passing those savings on to you? Is that cost savings worth the loss in quality of your photos?
 
Tip: Take a look at the photos on the company’s website. Do they look grainy and dull, or bright and vibrant? Make sure you’re looking at actual shots from the photo booth. Some companies hire a professional photographer for their site photos, but the shots the booth takes aren’t nearly as impressive.
 
Ask: What Type of Printer Do You Use?
 

The main two types of printers used by photo booth rental companies are Ink Jet printers and Dye Sub (Dye Sublimation) printers. The quality of the photos printed with each of these two options often looks the similar to the eye, but the processes used to create the photos are different. Ink Jet printers spray tiny ink droplets on the paper, and Dye Sub printers use heat to transfer dye onto the photo paper.
 
Ink Jet prints can have amazing color, but usually don’t have the durability of Dye Sub prints. Dye Subs fuse a thin glossy laminate on each photo which protects the print from discoloration from UV light and the air, while also rendering the print water-resistant.
 
Dye Sub prints emerge completely dry from the printer so there’s no chance of smudging your photos. They’ll hold up to any water or spills on tables at your event, and don’t fade in the sun the way Ink Jet prints can.
 
A drawback of Dye Sub printers is that the printer is built to handle only standard paper sizes.  The standard sizes are 4×6? (or two, 2×6? strips), 5×7?, 8×10? etc. Ink Jet printers can often handle any size paper by getting the paper cut to size before the event and adjusting the paper tray to fit. Dye Subs are best suited for printing photos and graphics, while text is much more crisp on an Ink Jet.
 
I’ve probably bored you with more than you need to know about the different types of printers, but if you’re interested in more information, check out this eHow article on Dye Sub vs Inkjet printers.
 
Tip 1: If the company you’re hiring is using an Ink Jet printer it’s best that they have two printers going at a time. That way the wait for each print is shorter and there’s a backup printer when they need to change the ink cartridges or paper.
 
Tip 2: Dye Sub printers often print twice as fast as an Inkjet printer. The speed of the printer directly effects your Photo Booth experience. A longer print time means that the photo booth company will spend less on supplies because they can’t physically print as many photos during your rental, but your guests will wait longer in line and get fewer opportunities to use the photo booth.
 
Ask: How Many Prints Do We Get Of Each Photo?
 
By far the biggest misconception about photo booth rentals is that unlimited photo booth use means that you get as many photos as you like.
 
Unlimited prints actually means that your guests can go into the booth as many times as they want during the course of your rental.
 
Some vendors offer single or double-prints during each session, while some others allow each person in the photo to request a printed copy every time they’re in a photo. A print for each guest is often called ‘free reprints’.
 
The cost of the photo booth is often determined by the availability of the ‘free-reprint’ option since the amount of paper and ink used goes up proportionately with the number of prints created at an event.
 
The average photo booth session has 3.5 people and takes about 2 minutes (if creating a 4 photo strip). If the company only offers single prints, you’ll need almost 4 times as much rental time for everyone to get a strip to take home and remember your event.
 
If you chose to add a guestbook (aka scrapbook) to your photo booth rental with a company that offers double prints, usually one print goes in your book, and your guests get the other print.
 
Tip 1: “Unlimited Double-Prints” sounds as if you get as many double prints as you want. But this actually means people can go back in the booth an unlimited number of times during your booking hours, but only 2 prints are created each time.
 
Tip 2: Companies that offer a print for each guest generally charge more per hour of service, but you need fewer hours of rental to make sure all of your guests leave with a print in hand. A 4 or 6 hour rental with single prints could accommodate the same number of guests as a 2 hour rental with unlimited reprints.
 
In Conclusion
 
The camera, printer and number of prints per session are usually the main three items that affect the cost and quality of your Photo Booth rental. A  booth that uses a DSLR camera with a professional lens, can capture better photos than a point and shoot, but can easily be 10 times more expensive.
 
A Dye Sublimation printer will create prints that are smudge proof, fade proof and ready faster, but is also much more expensive than an Ink Jet photo printer. The cost of the higher quality equipment will usually be reflected in the rental price.
 
Hopefully after reading this article you’re a bit more well equipped to decide which photo booth options are best for your event.
 
You ask: What does Freeze Frame use, and Why?
 
At Freeze Frame, our goal is to help you make your event more memorable. For that reason we use Canon DSLR cameras to capture your memories in vivid detail, and the fastest professional Dye Sub printers on the market to minimize your guests’ wait in line and maximize our ability to quickly offer a beautiful print for each guest (plus an additional to go in your Photo Guest Book if you choose to have one). If budget is a concern we offer double-prints per session as an affordable alternative to instant reprints for each guest.
 
With each rental, Freeze Frame includes digital sharing options so your guests can instantly get a digital copy of their photo right at your event to share on Facebook, Instagram or Twitter.
 
Using the highest quality equipment means we won’t have the lowest prices, but you can trust us with your treasured moments, and know that we understand there’s no room for second chances. You’re paying hundreds of dollars to make sure people never forget your event. It would be a shame if the photos were blurry, smudged and faded or if someone else got the only available strip, before your guests got them home.

What is included in photo booth service?

 



All of our options include:

  • Setup and breakdown
  • A friendly, professionally attired attendant
  • Memory stick of all high resolution images taken in booth, with full reprint permission
  • Unlimited useage during your event and truly unlimited photos. Everybody gets a copy.
  • A choice of memory books – guests keep one strip and are encouraged to place the other in your book, along with a handwritten message.  We offer a wide variety of books in various color palettes and styles.
  • A HUGE array of the best props in the mid-Atlantic
  • Personalization of photo strips

Is your booth a real photo booth or is it a person taking funny candids against a backdrop with a camera?

 



We are a real photo booth service, through and through.  Our machines are top of the line and guests receive their photo strips immediately after posing.

 

Do you carry liability insurance?

 

Yes.

 







Are strips available in either color or black & white?

 



Yes and you have a choice of 2 2x6 photo strips or 1 4x6 photo.

 

Why is Freeze Frame PhotoBooth different from the other booth places?

 



Our booths are custom built above and beyond the industry standard.  Having one of our booths at your event guarantees entertainment and fun for your guests – these booths are truly “open air”, not the standard enclosed booths that can only accommodate a couple of people.  We can comfortably fit groups of up to 18 people into our booth – perfect for families and wedding parties who want to be in the same strip!  Because our booths are not enclosed by curtains or drapery, a lot of excitement is generated as waiting participants watch the booth in action – our photo booths are a wonderful social outlet during events!  Guests love taking home personalized strips as keepsakes and the inclusion of high res images with reprint rights allows the client to enjoy the photo booth experience over and over again.

 

Are your booths handicap accessible?

 



Yes

 

What type of space does the booth require?

 



We request a 10×15 space, with electric hookup, as well as a little extra room for two tables stocked with props.  Our booths are the lightest and most compact on the market and we can set up nearly anywhere!

 

Can the booth be set up for remote location weddings?

 



Yes!  We are able to work remotely with use of our generator.

 

Tell us more about the “open air” concept….

 



We are EXTREMELY unique in the fact that if an event is taking place in a scenic outdoor location, we are able to set up open air style to utilize nature as the background for your strips – a very popular choice for nature and farm weddings.

 

Can we have an enclosed booth?

 



Yes. We can enclose the booth with an elegant pipe and drape to blend in with your event.

 



What about backdrops?

 



For formal and indoor settings, we offer a choice of fabric backdrops – clients are encouraged to share their color palettes with us so that we may provide a coordinating backdrop.

 

Tell us more about the mechanics of your booths….

 



Our booths are comprised of only the highest quality components:

  • Canon DSLR 12 megapixel camera
  • Mitsubishi Professional dye-sublimation printer – Lab quality prints, no smearing!  A pair of strips prints out on site in less than 15 seconds.
  • Illuminated LED buttons
  • 15.4 inch widescreen touchscreen monitor interface guarantees operator efficiency
  • Understated and attractive black and silver casing

What about the props?

 



Our favorite subject!!!  We LOVE our props and are always actively stocking new props for each event.  We have a huge array of the very best props in the business:  Viking hats, lips and mustaches on sticks, strap on beards, funny glasses, feather boas, mardi gras beads, feathered masks, cowboy hats, glittery top hats – if its fun and photogenic, chances are we have it!

 

CUSTOM, CUSTOM, CUSTOM!!!!!!  Please tell us more!

 

One of the most absolutely important things to us is to mesh and flow with the style,color, and theme of every single event that we book.  When we started our booth business, we made a pact to never, ever be that generic booth that is always the same no matter where it goes.  We want our setup to be an attractive and welcoming part of our client’s event, never an eyesore or a mundane something!  We love communicating with our clients and we want to know the details of their events so that we may prepare accordingly.  If you are hosting a farm wedding, we will bring along plenty of straw hats, corncob pipes, wooden stools for the sitting area – and if you have hay bales, we’ll utilize those!  Is your wedding a city chic gala?  We will keep the booth elegantly understated and stock the prop arsenal with plenty of sparkly hats, boas, and tiaras.  Our creativity is unlimited – share your vision with us and we will bring it to life!